The Tea Stand

Chapter with supplies and information for setting up a Tea Tavern Table.

Traveling Tavern Supplies Checklist
Table Signage
MCESD Mobile Food Permit (Type 1) — Beverage Menu & Drink Preparation Process
Fright Fight 2026 — Supplies Checklist

Traveling Tavern Supplies Checklist

The following are supplies that one should have when hosting a Traveling Tea Tavern tea table.

Table Signage

See attachment files for current printing document version.

This should have Tea Tavern Instagram codes on them, the tea-tavern.com website, and name of the business on it.

If there is room for more social medias, they can be added, as well.

Currently, these can be found in Nextcloud, under marketing/tea-tavern-stand-displays

Tea Selection and Prices Sign

A chart of the current teas that we sell, and their prices/quantity.

Ecological Implementation Sign

A sign that tells our guests what the business' ecological efforts are, and links to this wiki for greater details.

Including:

Naturalness/organicness/etc of tea products
compostability and recyclability of products
Process for selecting products
Idea behind above: If we want to sustain the business, we need to product, businesses, and people that we work with who make the products to sustain, as well.

MCESD Mobile Food Permit (Type 1) — Beverage Menu & Drink Preparation Process

Tea Tavern LLC — Beverage Menu and Drink Preparation Process

Prepared for submission to the Maricopa County Environmental Services Department (MCESD) in support of a Mobile Food Establishment permit application (Type 1 — limited preparation, beverages and pre-packaged items only).

Business: Tea Tavern LLC | Contact: farrah@tea-tavern.com

Mobile unit description: tea station, electric kettles, handwash station, potable water containers, trunk for carrying dry tea, cart to carry things to a table (such as a foldable table)

1. Scope of Operation

This establishment serves beverages only. No food is prepared, cooked, cut, assembled, or opened on the unit.
Every drink is made from commercially packaged, dry tea leaves, herbs, or botanical blends and potable water. No milk, dairy, or plant-milk products are used or stored.
No menu item is a potentially hazardous food (time/temperature control for safety food) in its dry packaged form; brewed teas are served hot or chilled using the controls in Section 4.

All teas are brewed to order from the dry products below with potable water. Teas may be served directly after brewing or after having been prepared and added to a thermos for people to dispense themselves. Drinks are served unsweetened in single-service cups unless the customer requests otherwise.

True Teas (Camellia sinensis) — White & Yellow

Phidim White Prakash
Aged Master's White
Charcoal Roasted Silver Needle
Moonlight White
Yellow Twig

True Teas — Green

Master's Green
Dragon Well
Mò Yá Low-Caf Green
Ceremonial Matcha

True Teas — Oolong

Phoenix Collection Tieguanyin
Osmanthus Oolong
Phoenix's High Mountain Oolong
Datongshan Ye Fang Wild Gui Fei Oolong

True Teas — Black

Ilam Black
Black Phoenix
Jin Ju Mei
Bird King Da Hong Pao
Mò Yá Low-Caf Red

Pu-erh & Aged Teas

Aini Bamboo Shu Pu'erh
Sticky Rice Shu Pu-erh
Large Leaf, 1995, Green Pu-erh
2011 Da Dian Hao Mangfei
Qiao Keli Puerh (2001)
Tei Ji Shu Pu-erh
Wild Orange Pu-erh
Liu An Heicha 1999
Master's Black Aged Pu'er Tea
Shu Ya Bao
Zhi Ran Tou Cha
Purple Moonlight White

Herbal & Botanical Infusions

Chamomile (Certified Organic)
Rooibos
Dandelion Root
Dandelion Leaf
Mullein Leaf
Witch's Butter
Mulberry Leaf Matcha
Teeccino (herbal coffee alternative)

House Blends

Mosscap Masala Chai
Mosscap Agni
Rain of a Mosscap
The Mosscap Hearth
Mosscap Sap
Autumn Light
Sacred Blossoms Immunity

Ready-to-Drink Bottled Teas ("Potions") — pre-brewed, sealed single-serve

Potion: Jin Ju Mei
Potion: Rain of a Mosscap
Potion: Rooibos
Potion: The Mosscap Hearth
Potion: Witch's Butter

Bottled potions are brewed, hot-filled, capped, labeled (product name, ingredients, bottling date), and refrigerated before event service. They are produced at home, transported cold, and held at or below 41°F.

Alternatively, the tea will be brewed on-site, and added to a thermos to keep at a high or low temperature for people to buy a potion bottle and dispense the tea into the bottle for themselve.

3. Sourcing, Receipt, and Storage

All tea, herbs, blends, cups, and single-service articles are purchased commercially packaged from licensed suppliers and received sealed and intact.
Dry products are stored sealed, labeled, off the floor, and protected from moisture
Ready-to-drink bottled teas are refrigerated at or below 41°F until transport, and transported in insulated coolers.
Potable water is obtained from water companies that supply reverse osmosis water for commercial use, and transported in clean, sealed, in standard glass or plastic gallon/multi-gallon containers/jugs.

4. Drink-Making Process, Step by Step

Hot brewed tea (loose-leaf, tea bags, or powdered):

Step 1 — Handwashing: employees wash hands at the unit's handwash station (warm running water, soap, single-use towels) before preparation and after any interruption that contaminates the hands.
Step 2 — Setup: food-contact surfaces (kettle spouts, gaiwans, brewers, scoops) are cleaned and sanitized before service.
Step 3 — Measure: the dry tea is measured directly into a gaiwan, teapot, steeping bottle, or filter on a scale.
Step 4 — Heat water: potable water is heated in electric kettles to a full boil (212°F).
Step 5 — Steep: tea steeps 0.1–30 minutes depending on style. Leaves may be re-infused with additional hot water for the same customer during a single service period.
Step 6 — Serve: tea is strained or decanted into a cup and handed to the customer, or held at or above 135°F in a thermal insulated dispensor if held for service.
Step 7 — Customers may purchase disposable cups or bottles to fill with tea from a dispensor of their choice tea.
Step 8 — Ready-to-drink potions: bottles are retrieved from refrigerated storage, opened at the point of sale, and handed to the customer. Opened bottles are never re-capped for resale. Bottling dates and ingredient records for ready-to-drink potions, matching each bottle's label.

Holding and discard rules: brewed tea held hot is maintained at or above 135°F; brewed tea held cold is maintained at or below 41°F. Product out of temperature control for more than 4 hours, or any unserved brewed tea at end of day, is discarded.

5. Cleaning, Sanitizing, and Waste

Multi-use tools (cups/gaiwans/brewers/thermoses) are washed, rinsed, and sanitized, or returned sealed for washing in its three-compartment setup at the end of each day.
Gray water is collected in the unit's wastewater tank/containers.

Fright Fight 2026 — Supplies Checklist

Duplicate of the Traveling Tavern Supplies Checklist, altered for Fright Fight 2026 — Oct 22–25, The PHHacility, Phoenix (HEMA Halloween tournament, ~150 attendees/day). Economics and threshold: Baserow "Event Costs and ROIs" → row Fright Fight. Convention B: leftovers come home; only sold + sampled costs hit the row.

Base tavern kit (standing checklist, unchanged)

The Fright Fight Tea Flight (the marketing hook)

⚫ Black Potion: Tei Ji Shu — pre-weighed 3 g doses (~60 g service stock)
🔴 Red Potion: Jin Ju Mei — pre-weighed 3 g doses (~60 g)
🔵 Blue Potion: Rain of a Mosscap — pre-weighed 3 g doses (~60 g; confirm the 300 g reorder arrived — only 37 g was on hand)
Flight menu sign (Christina's graphic)
15%-off signage: code FRIGHT_FIGHT_2026 (confirm the Woo coupon is live before doors)

Bottled potions (Food Production Permit dependent — 7-day shelf life)

Batch 1 — brew + wax-seal Oct 20–21, chill ≤ 41°F: 24 bottles — Rain of a Mosscap ×6, Jin Ju Mei ×8, Mosscap Hearth ×4, Witch's Butter ×3, Rooibos ×3 (PoP $178.84 / retail $480)
Batch 2 — +24 bottles ORDERED (48 total, arriving ~Oct 21): hold for Friday-night top-up brew if Batch 1 sells — mix Jin Ju Mei ×12, Rooibos ×6, Witch's Butter ×6 (PoP $182.76 / retail $480). RM ceiling ≈ 15 bottles total (300 g herb buy − 180 g sampling − 60 g sellable bags); MH ceiling 19 (77 g lot)
Labels/bottling records (name, ingredients, bottling date)
Insulated cooler + ice packs (hold ≤ 41°F)
Probe thermometer + 2-hour temperature log sheet

Compliance pack (brewing on-site is illegal without these)

MCESD Mobile Food Type I permit — printed copy (EHP2603816; confirm resubmittal cleared)
ADHS Cottage Food certificate
Handwash station: 5 gal warm water (100°F) in insulated container, free-flow spigot, 6+ gal gray-water container, soap, paper towels, trash receptacle

Lead-gen kit (the intangibles being scored)

Tablet with email sign-up page loaded
QR-code stand (tea-tavern.com/fright-fight-2026/)
Wholesale/collab one-pagers
Photo plan for Christina (flight pour, booth, crowd)

Tea for sale — pack basket (64 units, PoP $409 / retail $1,038)

Merch ($724 retail — gift tier)

Portable brewing bottles ×4
Turtle tea pets ×2 (black + brown), octopus ×1
Glass brewer & decanter ×2
Traveling Tea Set ×1
Moonlight White Bing 357g showpiece ×1

Spare potion contingency — UPGRADED: +24 bottles ordered

Incoming 24 bottles = the contingency stock (no purchase needed mid-event)
Trigger: Batch 1 (24) sold out or ≤ 6 left by Friday close → Friday-night commissary brew of Batch 2, Saturday top-up
Stay inside ceilings: RM ≤ 15 total, MH ≤ 19 total (herb lots); JJ / WB / RO lots are deep