Fright Fight 2026 — Supplies Checklist

Duplicate of the Traveling Tavern Supplies Checklist, altered for Fright Fight 2026 — Oct 22–25, The PHHacility, Phoenix (HEMA Halloween tournament, ~150 attendees/day). Economics and threshold: Baserow "Event Costs and ROIs" → row Fright Fight. Convention B: leftovers come home; only sold + sampled costs hit the row.

Base tavern kit (standing checklist, unchanged)

• Tea preparation table
• Tea cups (tasting)
• Serving cups
• Gaiwans ×3 (one per flight potion)
• Pot
• Water (potable, sealed containers)
• Kettle and cleaner
• Kettle piping
• Tea towels
• Water remineralizers
• Tea (service stock)
• Tea for sale — 64-pack basket
• Tongs
• Pet filter
• Weight scale
• Extension cord
• Social media signage
• "About our tea" signage
• Payment supplies (Square + cash box)

The Fright Fight Tea Flight (the marketing hook)

• ⚫ Black Potion: Tei Ji Shu — pre-weighed 3 g doses (~60 g service stock)
• 🔴 Red Potion: Jin Ju Mei — pre-weighed 3 g doses (~60 g)
• 🔵 Blue Potion: Rain of a Mosscap — pre-weighed 3 g doses (~60 g; confirm the 300 g reorder arrived — only 37 g was on hand)
• Flight menu sign (Christina's graphic)
• 15%-off signage: code FRIGHT_FIGHT_2026 (confirm the Woo coupon is live before doors)

Bottled potions (Food Production Permit dependent — 7-day shelf life)

• Batch 1 — brew + wax-seal Oct 20–21, chill ≤ 41°F: 24 bottles — Rain of a Mosscap ×6, Jin Ju Mei ×8, Mosscap Hearth ×4, Witch's Butter ×3, Rooibos ×3 (PoP $178.84 / retail $480)
• Batch 2 — +24 bottles ORDERED (48 total, arriving ~Oct 21): hold for Friday-night top-up brew if Batch 1 sells — mix Jin Ju Mei ×12, Rooibos ×6, Witch's Butter ×6 (PoP $182.76 / retail $480). RM ceiling ≈ 15 bottles total (300 g herb buy − 180 g sampling − 60 g sellable bags); MH ceiling 19 (77 g lot)
• Labels/bottling records (name, ingredients, bottling date)
• Insulated cooler + ice packs (hold ≤ 41°F)
• Probe thermometer + 2-hour temperature log sheet

Compliance pack (brewing on-site is illegal without these)

• MCESD Mobile Food Type I permit — printed copy (EHP2603816; confirm resubmittal cleared)
• ADHS Cottage Food certificate
• Handwash station: 5 gal warm water (100°F) in insulated container, free-flow spigot, 6+ gal gray-water container, soap, paper towels, trash receptacle

Lead-gen kit (the intangibles being scored)

• Tablet with email sign-up page loaded
• QR-code stand (tea-tavern.com/fright-fight-2026/)
• Wholesale/collab one-pagers
• Photo plan for Christina (flight pour, booth, crowd)

Tea for sale — pack basket (64 units, PoP $409 / retail $1,038)

• Tei Ji Shu 30g ×6, 10g ×3
• Jin Ju Mei 30g ×4, 10g ×2
• Liu An Heicha 1999 30g ×5, 10g ×2
• Wild Orange Pu-erh 30g ×4, 100g ×1
• Zhi Ran Tou Cha 30g ×3
• Ilam Black 30g ×3, 10g ×2
• Qiao Keli (2001) 30g ×2
• 2011 Da Dian Hao Mangfei 30g ×2
• Large Leaf 1995 Green Pu-erh 30g ×1
• Autumn Light 30g ×2
• Moonlight White Bing 30g ×2, 10g ×1
• Rain of a Mosscap 30g ×2
• Chamomile 30g ×1, Rooibos 60g ×1, Mosscap Chai 99g ×1
• Samplers 4g: Master's Green ×3, Aged Master's White ×2, Osmanthus ×2, Master's Black ×2, Rooibos ×3, Mò Yá Red ×1, Mò Yá Green ×1
• Refill stock: extra bulk + empty pouches/labels (Tei Ji Shu and Liu An lots are deep — restock the table mid-event)

Merch ($724 retail — gift tier)

• Portable brewing bottles ×4
• Turtle tea pets ×2 (black + brown), octopus ×1
• Glass brewer & decanter ×2
• Traveling Tea Set ×1
• Moonlight White Bing 357g showpiece ×1

Spare potion contingency — UPGRADED: +24 bottles ordered

• Incoming 24 bottles = the contingency stock (no purchase needed mid-event)
• Trigger: Batch 1 (24) sold out or ≤ 6 left by Friday close → Friday-night commissary brew of Batch 2, Saturday top-up
• Stay inside ceilings: RM ≤ 15 total, MH ≤ 19 total (herb lots); JJ / WB / RO lots are deep