# Fright Fight 2026 — Supplies Checklist

Duplicate of the [Traveling Tavern Supplies Checklist](/books/how-to-tavern-the-tea-tavern/page/traveling-tavern-supplies-checklist), altered for **Fright Fight 2026 — Oct 22–25, The PHHacility, Phoenix** (HEMA Halloween tournament, ~150 attendees/day). Economics and threshold: Baserow "Event Costs and ROIs" → row *Fright Fight*. Convention B: leftovers come home; only sold + sampled costs hit the row.

## Base tavern kit (standing checklist, unchanged)
- [ ] Tea preparation table
- [ ] Tea cups (tasting)
- [ ] Serving cups
- [ ] Gaiwans ×3 (one per flight potion)
- [ ] Pot
- [ ] Water (potable, sealed containers)
- [ ] Kettle and cleaner
- [ ] Kettle piping
- [ ] Tea towels
- [ ] Water remineralizers
- [ ] Tea (service stock)
- [ ] Tea for sale — 64-pack basket
- [ ] Tongs
- [ ] Pet filter
- [ ] Weight scale
- [ ] Extension cord
- [ ] Social media signage
- [ ] "About our tea" signage
- [ ] Payment supplies (Square + cash box)

## The Fright Fight Tea Flight (the marketing hook)
- [ ] ⚫ Black Potion: **Tei Ji Shu** — pre-weighed 3 g doses (~60 g service stock)
- [ ] 🔴 Red Potion: **Jin Ju Mei** — pre-weighed 3 g doses (~60 g)
- [ ] 🔵 Blue Potion: **Rain of a Mosscap** — pre-weighed 3 g doses (~60 g; confirm the 300 g reorder arrived — only 37 g was on hand)
- [ ] Flight menu sign (Christina's graphic)
- [ ] 15%-off signage: code **FRIGHT_FIGHT_2026** (confirm the Woo coupon is live before doors)

## Bottled potions (Food Production Permit dependent — 7-day shelf life)
- [ ] Batch 1 — brew + wax-seal Oct 20–21, chill ≤ 41°F: 24 bottles — Rain of a Mosscap ×6, Jin Ju Mei ×8, Mosscap Hearth ×4, Witch's Butter ×3, Rooibos ×3 (PoP $178.84 / retail $480)
- [ ] Batch 2 — +24 bottles ORDERED (48 total, arriving ~Oct 21): hold for Friday-night top-up brew if Batch 1 sells — mix Jin Ju Mei ×12, Rooibos ×6, Witch's Butter ×6 (PoP $182.76 / retail $480). RM ceiling ≈ 15 bottles total (300 g herb buy − 180 g sampling − 60 g sellable bags); MH ceiling 19 (77 g lot)
- [ ] Labels/bottling records (name, ingredients, bottling date)
- [ ] Insulated cooler + ice packs (hold ≤ 41°F)
- [ ] Probe thermometer + 2-hour temperature log sheet

## Compliance pack (brewing on-site is illegal without these)
- [ ] MCESD Mobile Food Type I permit — printed copy (EHP2603816; confirm resubmittal cleared)
- [ ] ADHS Cottage Food certificate
- [ ] Handwash station: 5 gal warm water (100°F) in insulated container, free-flow spigot, 6+ gal gray-water container, soap, paper towels, trash receptacle

## Lead-gen kit (the intangibles being scored)
- [ ] Tablet with email sign-up page loaded
- [ ] QR-code stand (tea-tavern.com/fright-fight-2026/)
- [ ] Wholesale/collab one-pagers
- [ ] Photo plan for Christina (flight pour, booth, crowd)

## Tea for sale — pack basket (64 units, PoP $409 / retail $1,038)
- [ ] Tei Ji Shu 30g ×6, 10g ×3
- [ ] Jin Ju Mei 30g ×4, 10g ×2
- [ ] Liu An Heicha 1999 30g ×5, 10g ×2
- [ ] Wild Orange Pu-erh 30g ×4, 100g ×1
- [ ] Zhi Ran Tou Cha 30g ×3
- [ ] Ilam Black 30g ×3, 10g ×2
- [ ] Qiao Keli (2001) 30g ×2
- [ ] 2011 Da Dian Hao Mangfei 30g ×2
- [ ] Large Leaf 1995 Green Pu-erh 30g ×1
- [ ] Autumn Light 30g ×2
- [ ] Moonlight White Bing 30g ×2, 10g ×1
- [ ] Rain of a Mosscap 30g ×2
- [ ] Chamomile 30g ×1, Rooibos 60g ×1, Mosscap Chai 99g ×1
- [ ] Samplers 4g: Master's Green ×3, Aged Master's White ×2, Osmanthus ×2, Master's Black ×2, Rooibos ×3, Mò Yá Red ×1, Mò Yá Green ×1
- [ ] Refill stock: extra bulk + empty pouches/labels (Tei Ji Shu and Liu An lots are deep — restock the table mid-event)

## Merch ($724 retail — gift tier)
- [ ] Portable brewing bottles ×4
- [ ] Turtle tea pets ×2 (black + brown), octopus ×1
- [ ] Glass brewer & decanter ×2
- [ ] Traveling Tea Set ×1
- [ ] Moonlight White Bing 357g showpiece ×1

## Spare potion contingency — UPGRADED: +24 bottles ordered
- [ ] Incoming 24 bottles = the contingency stock (no purchase needed mid-event)
- [ ] Trigger: Batch 1 (24) sold out or ≤ 6 left by Friday close → Friday-night commissary brew of Batch 2, Saturday top-up
- [ ] Stay inside ceilings: RM ≤ 15 total, MH ≤ 19 total (herb lots); JJ / WB / RO lots are deep