Fright Fight 2026 — Supplies Checklist

Duplicate of the Traveling Tavern Supplies Checklist , altered for Fright Fight 2026 — Oct 22–25, The PHHacility, Phoenix (HEMA Halloween tournament, ~150 attendees/day). Economics and threshold: Baserow "Event Costs and ROIs" → row Fright Fight . Convention B: leftovers come home; only sold + sampled costs hit the row. 
 Base tavern kit (standing checklist, unchanged) 
 
 Tea preparation table 
 Tea cups (tasting) 
 Serving cups 
 Gaiwans ×3 (one per flight potion) 
 Pot 
 Water (potable, sealed containers) 
 Kettle and cleaner 
 Kettle piping 
 Tea towels 
 Water remineralizers 
 Tea (service stock) 
 Tea for sale — 64-pack basket 
 Tongs 
 Pet filter 
 Weight scale 
 Extension cord 
 Social media signage 
 "About our tea" signage 
 Payment supplies (Square + cash box) 
 
 The Fright Fight Tea Flight (the marketing hook) 
 
 ⚫ Black Potion: Tei Ji Shu — pre-weighed 3 g doses (~60 g service stock) 
 🔴 Red Potion: Jin Ju Mei — pre-weighed 3 g doses (~60 g) 
 🔵 Blue Potion: Rain of a Mosscap — pre-weighed 3 g doses (~60 g; confirm the 300 g reorder arrived — only 37 g was on hand) 
 Flight menu sign (Christina's graphic) 
 15%-off signage: code FRIGHT_FIGHT_2026 (confirm the Woo coupon is live before doors) 
 
 Bottled potions (Food Production Permit dependent — 7-day shelf life) 
 
 Batch 1 — brew + wax-seal Oct 20–21, chill ≤ 41°F: 24 bottles — Rain of a Mosscap ×6, Jin Ju Mei ×8, Mosscap Hearth ×4, Witch's Butter ×3, Rooibos ×3 (PoP $178.84 / retail $480) 
 Batch 2 — +24 bottles ORDERED (48 total, arriving ~Oct 21): hold for Friday-night top-up brew if Batch 1 sells — mix Jin Ju Mei ×12, Rooibos ×6, Witch's Butter ×6 (PoP $182.76 / retail $480). RM ceiling ≈ 15 bottles total (300 g herb buy − 180 g sampling − 60 g sellable bags); MH ceiling 19 (77 g lot) 
 Labels/bottling records (name, ingredients, bottling date) 
 Insulated cooler + ice packs (hold ≤ 41°F) 
 Probe thermometer + 2-hour temperature log sheet 
 
 Compliance pack (brewing on-site is illegal without these) 
 
 MCESD Mobile Food Type I permit — printed copy (EHP2603816; confirm resubmittal cleared) 
 ADHS Cottage Food certificate 
 Handwash station: 5 gal warm water (100°F) in insulated container, free-flow spigot, 6+ gal gray-water container, soap, paper towels, trash receptacle 
 
 Lead-gen kit (the intangibles being scored) 
 
 Tablet with email sign-up page loaded 
 QR-code stand (tea-tavern.com/fright-fight-2026/) 
 Wholesale/collab one-pagers 
 Photo plan for Christina (flight pour, booth, crowd) 
 
 Tea for sale — pack basket (64 units, PoP $409 / retail $1,038) 
 
 Tei Ji Shu 30g ×6, 10g ×3 
 Jin Ju Mei 30g ×4, 10g ×2 
 Liu An Heicha 1999 30g ×5, 10g ×2 
 Wild Orange Pu-erh 30g ×4, 100g ×1 
 Zhi Ran Tou Cha 30g ×3 
 Ilam Black 30g ×3, 10g ×2 
 Qiao Keli (2001) 30g ×2 
 2011 Da Dian Hao Mangfei 30g ×2 
 Large Leaf 1995 Green Pu-erh 30g ×1 
 Autumn Light 30g ×2 
 Moonlight White Bing 30g ×2, 10g ×1 
 Rain of a Mosscap 30g ×2 
 Chamomile 30g ×1, Rooibos 60g ×1, Mosscap Chai 99g ×1 
 Samplers 4g: Master's Green ×3, Aged Master's White ×2, Osmanthus ×2, Master's Black ×2, Rooibos ×3, Mò Yá Red ×1, Mò Yá Green ×1 
 Refill stock: extra bulk + empty pouches/labels (Tei Ji Shu and Liu An lots are deep — restock the table mid-event) 
 
 Merch ($724 retail — gift tier) 
 
 Portable brewing bottles ×4 
 Turtle tea pets ×2 (black + brown), octopus ×1 
 Glass brewer & decanter ×2 
 Traveling Tea Set ×1 
 Moonlight White Bing 357g showpiece ×1 
 
 Spare potion contingency — UPGRADED: +24 bottles ordered 
 
 Incoming 24 bottles = the contingency stock (no purchase needed mid-event) 
 Trigger: Batch 1 (24) sold out or ≤ 6 left by Friday close → Friday-night commissary brew of Batch 2, Saturday top-up 
 Stay inside ceilings: RM ≤ 15 total, MH ≤ 19 total (herb lots); JJ / WB / RO lots are deep